Salary and Employees Benefit Unit

The individual department is to complete entering their timesheets into the Payroll System by 6pm of
Tuesday every fortnight. In the event that the use of Biometric Clock resumes, the Department must
generate and use the Biometric attendance report for their timesheet report. Deadline for all timesheet
report attendance is 6pm of Tuesday of the pay week.

After the cut off point, the Payroll staff will begin the process of running the calculation of pays.
This begins at Tuesday after 6pm. There can not be anymore pay entered once the system begins
this process of calculating the pay. This process usually takes a couple of hours depending on the
connectivity.

Upon completion of verification that all details in the payroll calculation is correct the final EFT report is
forwarded to the relevant authority for final view and approval.

Once the final approval is obtained, the payment is downloaded into the Treasury’s workflow. The
timeline is usually by 11am on Wednesday pay day latest.
It is then with Treasury who has the final action of uploading the payroll to the Bank and making sure
that the public servants receives their pay in the individual account

Department must submit their leave application to the office of HR. All leave application must be
submitted at least 48 hours before the actual leave is intended to be taken.

The HR Department is to receipt the application, put in the correct personal file confirm all approval
is in place and then forward to the Secretary and Acting Chief Secretary for final decision (within 1
working day)

The file is to go to the Acting Chief Secretary and back through the Secretary for CS. (within 1 working day).

The decision from the Chief Secretary and the Secretary will be made know to the Department by
the leave clerks by means of 1) Email and followed by a 2) Standard Letter of confirmation of leave
approval. (within 1 working day).