The HR Division is responsible for the development and coordinating central policies pertaining to the welfare of all public employees.  This Unit of the Division is tasked with coordinating the key central policies across the Public Service, to ensure that there is common understanding of policies across departments and accuracy in interpretation and application of policies.

The Unit from time to time, will work to collect evidences and real time data that will contribute to the review, formulation or amendment of policies and processes.

Recognising that HR personnel within Departments may change office or profession from time to time, the Unit will initiate regular training or capacity building meetings whereby policies and processes are repeated and presented to key HR personnels.  These tasks aims to continue strengthen the communication with Department leading the overall mission of the HR Division of empowering Government Departments to enable them to delivery excellent services to the public.

The unit leads all policy formulation work based on the Public Service Act 2016 and all subsequent amendments.

HR manages the recruitment of all local and expatriates that occupies any position under the Public Service through the Recruitment and Contract Unit.  All recruitment for Government is centralized.  The unit aims to ensure that recruitment is delivered on a merit-based principle at all times.  The processes set in place is targeted to ensure that the candidates with the most suitable capabilities to deliver organisation’s outcomes, outputs and services is achieved.  This is to be achieved whilst maintaining a recruitment system that is fair and transparent.

The recruitment unit is responsible for all steps of the recruitment cycle from advertisement of a vacancy, facilitating and conducting the interview process to the reporting and conveyance of recruitment decisions from Chief Secretary to successful applicants as well as recruiting Government Departments.  The Unit endeavours to deliver these recruitment tasks in a timely manner.

Read more for further information on the recruitment process.

The primary responsibility of the SEBU is twofold:

1) To administer the disbursement of the Government’s payroll and any other monetary benefits for public employee’s in an timely and accurate manner and

2) To process and record all leave benefits for public employee’s in a timely manner throughout their time in the public service up to when they exit.

The Unit operates the payroll system in link with the Financial Management Information System (FMIS) based within Treasury Department.  The pay cycle for Government is on a fortnightly basis and operates on real live data, commencing on Wednesday and ending on Tuesday fortnightly. This change in pay cycle had been in place for over almost two years to date.

The Unit works closely with Departments primarily through their payroll administrators.  There had been some training sessions to present any change in process to the Department administrators to familiarize them with the process and other tools that may be introduced.

The Unit handles and process all employee’s benefits from the time they enter into the Public Service to when they exit.  The maintenance of all records pertaining to Leave is still centralized with the HR Division.  As such, the process of application for leave and maintenance of overall data for all employees are handled by this unit.

Read More to understand some of the key processes for the SEBU.

One of the primary responsibility of the HR Division is to ensure there are on going capacity building initiatives in place to support existing public employees bridge any skills gaps identified that will enhance their performance in their respective fields. Administering training opportunities within the public service is centralized and managed from this unit.

Government Departments are able to access the service of further training for their employees by following the application process whereby there is clear demonstration of the training request and the skills gap and how it will ultimately contribute to the organization achieving their Departmental outcomes.

The Division also manages other key initiatives whereby HR extends assistance to school leavers and new graduates to enter into the Public Service on internship arrangements facilitated by the Unit.
The Unit is responsible for reviewing exiting Training Needs Analysis tools and facilitating the submission of Training plans from Government Departments.

The Budget and Organisational Structure Unit have an overall focus on the organisational structures for all Departments. The unit is also responsible for internal administration matters pertaining to the employees within the HR Division.

The Budget function of this unit handles the management of the HR Divisional This includes but not limited to procurement related matter, inputting of approved timesheet for HR staff into the Payroll System and processing of all necessary payments within the Nauru Financial Management Information System.

Organisational Structure

The unit is also responsible for the compilation, updating and management of data for Government Departments to accurately reflect the official facts and figures on organisational structures, and official positions in Government.

This role involves, on going monitoring of all gazetted decisions relating to those entering and exiting the Public Service, to ensure the existing data within the HR System is updated to correctly reflect those within the Public Service at any one time.

The Unit is also responsible for working together with Departments on their existing structure and any review they may entertain undertaking so as to ensure that all changes are properly reflected and that it is within the existing policies of Government.