Accounts Payable Officer

PRIMARY PURPOSE OF ROLE

• The primary purpose of the role is to support the Director to deliver the outcomes of the team, and ensure the timely and accurate processing of financial transactions consistent with the Financial Instructions, and policies and procedures, to support value for money outcomes.
• The position is responsible to ensure the creation and processing of payment vouchers (PV), ensuring proper authorisation is received to proceed to payment, and the payment of PVs once authorised, ensuring full records are retained and payment made in an accurate and timely way.
• Through contributing to team deliverables, the officer ensures the effective achievement of the Division’s objectives with impeccable integrity and effective risk management, to a level that can withstand external scrutiny.

DUTIES/RESPONSIBILITIES:

1. Contribute to the processing team meeting its deliverables ensuring that Treasury Division objectives are achieved consistent with better practice and international
2. Ensure the timely and accurate payment for goods and services on behalf of department |
3. Ensure that all payments are processed and completed consistent with the Finance Instructions, policies and procedures, including securing appropriate payment approvals and ensuring there are no duplicate payments.
4. Generate payment vouchers and create bank files consistent with approved payment requisitions and the Finance Instructions, ensuring all FMIS workflow has been completed correctly and there are no duplicates.
5. Manage high workloads, delivering and balancing the expectations of different internal and external stakeholders.
6. Build productive working relationships with colleagues and stakeholders, supporting a positive and resilient team culture
7. Keep records and manage historical records by filing electronic documents
8. Daily opening of the office, provision of stores and oversight of the kitchen
9. Other duties as directed.

QUALIFICATIONS & EXPERIENCE:

• Certificate in Accounting & Business Studies or equivalent from a recognized University
• Up to 5 Years’ experience in a similar role in public service administration and oversight, delivering programs or managing payment

1. Commitment to achieving results, taking responsibility and committing to action
2. Ability to analyse and solve problems with practical solutions
3. Demonstrated ability to work independently and seek guidance when needed
4. Good oral and written communication skills
5. Capacity to utilize computer programs to support daily operations
6. High standard of integrity and commitment to personal development
7. Flexibility and resilience, with a demonstrated ability to work in a complex and challenging environment
8. Demonstrated ability to liaise, discuss and work effectively with other people
9. Service oriented approach, with a commitment to supporting the operational and corporate environment of the Treasury

Expression of interest letters must be electronically word processed and should state – full name, contact details (email, phone and address), and attached with curriculum vitae, copy of qualifications, supporting references and any other relevant attachments.

Interested persons may collect job application forms at Chief Secretary Department, Human Resource Section Government Office, Yaren.

Please submit your applications to the following addresses, no later than 5:00pm Friday, 6^th October, 2023.

Peta Gadabu
Secretary for Corporate Services
Human Resource & Labour
Chief Secretary Department
Government Office, Yaren
Email: petagadabu@gmail.com

Clarissa Scotty
Manager Recruitment & Employment Contracts
Human Resource & Labour
Chief Secretary Department
Government Office, Yaren
Email: clarissa.scotty@yahoo.com