Frequently Asked Questions
Q: What is the name of the Policy that guides the work of the Human Resource Department
A: The Public Service Policy Manual guides the work of the Public Service and the Human Resource Division
Q: Who does the Public Policy Manual applies to?
A: The policy manual applies to all public employees that holds a:
– Permanent, Temporary (Casual), Contractual and Diplomatic position
Q: What is a Secretariat Circular?
A: This is an official letter document from the Office of the Chief Secretary to Cabinet providing instructions from time to time conveying direction from the Office of the President, Cabinet and Chief Secretary.
Q: Who is a permanent employee?
A: A permanent employee means a person who has completed a probationary period and continuous 12 months service and holds a position in the public service on a permanent basis
Q: Who is a contracted employee?
A: A contract employee means a person who is employed under a contract of employment by the employee and the Government represented by the Chief Secretary
Q: Who is a temporary employee?
A: Temporary Employee means a person who does not hold another public service position and who is employed within the public service for a temporary purpose not exceeding 6 months
Q: What is a Job Description?
A: Job Description sets out Clear Expectations for an employee including the following:
Roles of position, Who position reports to, salary and benefits, Minimum criteria for a position holder
What are the steps when creating a new position?
Step 1: Each Department must ensure they have a current organizational structure and Job Description in place
Step 2: Assess why existing vacancies are not filled, yet there’s request for more new vacancies
Step 3: Submission must be made to HR containing, Cover Letter and Justification for creation of new position, confirmation of existing funding in budget, JD and an organizational structure
Step 4: HR vets and submit final recommendation to Chief Secretary
Step 5: Chief Secretary makes a decision on creation of the new position
Step 7: New position is gazetted